Posts Tagged 'Technology Rentals'

Practice Makes Perfect

Practice Makes PerfectWhen you are having a meeting, chances are you will be making a presentation.  It may be long or short; it may be in front of a crowd of 10 or 100 people.   Regardless of the details, you want to make your best impression and give the best presentation you can give.  When you hold your meeting, you’ll learn that a little time and effort go a long way.  Practicing your presentation ahead of time will help you appear more confident, professional, and you’ll be able to grab your audience’s attention in ways you never thought possible.   You’ve always heard the saying “practice makes perfect;” well, in the case of presentations it’s absolutely true.  So what are some good ways to practice?   Take a look at the tips below and use as many as you can before your next big meeting. 

1.  Record Yourself.  If you can hear or watch yourself make your presentation, it makes you more aware of what you’re doing wrong and what you’re doing right.   If you have a tape recorder or some kind of audio recorder, go ahead and hit record when you make your speech.  Play it back and listen to yourself.  Are you speaking clearly?  Do you have any annoying habits such as saying “um” and “uh” between sentences?   Are there any words you have problems with? 

This works for videotaping yourself as well.  Set up your video camera or if you don’t already have one, consider renting a video camera.  Record your entire presentation and play it back to see where you can make improvements.  Are your gestures distracting?   Do you make eye contact with the camera/your audience members?  Do you look nervous?  

2.  Have someone else watch.  Whether it’s your friends, family, or a few close co-workers, have people whose opinions you trust watch you give your presentation and ask them to give honest criticism.  Ask them to tell you what they liked and didn’t like, what you need to change and what you can improve.  

3.  Use a mirror.  In a quick pinch using a mirror can be as rewarding as a video camera.  You have the same ability to watch yourself perform and you can watch to see what you’re doing wrong.  If you are making distracting gestures, you can stop and do it over again until you find a place where you’re comfortable. 

4.  Get familiar with props and technology.   If you plan to use any kind of visual aids, props, or technology with your presentation, you’ll want to make sure you do at least one run-through with them at your side.  Make sure you’re comfortable moving things around if you have props or paper visual aids.  If you plan to use a projector rental or any other technology you’re not familiar with, make sure you have the rental firm set it up ahead of time and make sure you get there early to learn how to use it well enough, so that you’re not having to stop your presentation to figure out how to change slides or power on and off.

Staying on Budget When Planning Your Meeting

Staying on Budget When Planning Your Meeting When you’re in charge of planning a meeting, staying within your budget is probably one of your biggest worries, but it shouldn’t have to be.  With a little extra effort, staying within budget can be the easiest part of meeting planning.   Here are a few tips  to help you out with the financial aspect, so that you can spend more time and effort on the important parts of your meeting.

1.  Make sure you know your budget.  If you know your exact limits verses a guess or estimate, you are more likely to stick to it. 

2.  Stay organized.  This one seems simple, but before you even begin the planning process, make a list of items you’ll need to pay for.  These might include transportation, entertainment, refreshments, technology rentals, accommodations if your meeting will involve out-of-town guests, renting a location if it won’t be at your office, and more.  Figure out how much of your budget you can afford to assign to each aspect and try to leave a little extra room in case something comes up.  

3.  Be flexible.  If you have specific expectations about dates and locations, you may find yourself having to shell out a little extra money to pay for those expectations.  Some places, such as hotels, might give discounts if you’re not 100% set on a date. 

4.  Have a back-up plan.  Something can always go wrong when you’re planning a big meeting.  Consider the possibilities and decide what you can do in the event of an emergency.  Not having a back-up plan could result in spending tons of extra, unnecessary cash. 

5.  Rent any necessary technology.  In today’s world, technology is king, and any successful meeting requires at the bare minimum a projector.  Renting a projector is a great alternative to purchasing one when you’re trying to stay within a budget.  You’ll pay a small fraction of what you would when you purchase a new projector and you can rent it for as long as you need.  Many meeting planners also rent laptops so that each meeting attendee can use one to access websites, take notes, and perform other tasks related to the meeting.

Plasma Rental and LCD Display Rental Solutions for Meeting Managers

Photo: LCD and Plasmas come in many sizes. We help you decide which size it best for you.

Help with your Meeting and Trade Show Technology

Many meetings and trade Shows are already planned for the year. Now its time to start thinking about the technology you need. Here is one suggestion on how to find out what you need, start a discussion with a Tech Travel Agent.  Your personally assigned Tech Travel Agent will guide you through all the technical aspects and help you decide which Plasma, LCD or other technology is best for your particular meeting and trade show. Click here: Help Me Pick the Technology I need
Latest LCD and Plasma Display Technology
Our inventory of plasma and LCD flat panel display includes sizes ranging from 32″-84″. We even rent video walls with a combination of plasmas making up one screen. New 1080p HDTV LCDs and Plasmas are practically standard features. Also available with the Display Rentals is Dual Pole Floor Stands, wall mounts, truss mounts, SDI and HDSDI cards, DVD player, speakers and microphones. Click here: Help Me Pick the Technology I need
Reserve Plasmas and LCDs Now and Save up to 50%!
For maximum savings, reserve your equipment way in advance. As your event nears, often times our vendors run low on certain models of plasmas and lcds. Once quantities drop to a certain point, prices tend to go up.  Reserve your Plasma or LCD Flat panel dislpay now while we have large quantities in Las Vegas, Orlando, Chicago, Washington, London, LA, Atlanta, Denver, Minneapolis, San Francisco, Philadelphia, Cincinnati, San Diego, Phoenix and New York. Our distribution centers and technicians are located minutes from major convention centers in these cities and others. With multiple sources, clients save money by booking through a tech travel agent. In fact, you can save up to 50% off the rates convention centers charge. In some cases, you can save more than 50%.

Texas Dental Association/Texas Meeting Technology Rentals*

Texas Dental Association/Texas Meeting

May 6-9, 2010, at the Henry B. Gonzalez Convention Center in San Antonio, Texas, the Texas Dental Association will meet for its 140th Annual Meeting.  About 12,500 dental professionals from all over the state will be in attendance.   This is the largest dental trade show in Texas and each year, it offers professionals a quality education among other exciting opportunities.  

Special events taking place include the Texas Dental Association Healthy Smiles Golf Classic, the Gold Reception the TDA Photo Contest, the TEXAS Party, and so much more.   And don’t forget the exhibit hall!  The exhibit hall will be open from 10:00 AM to 6:00 PM on Thursday and Friday, and from 9:30 AM to 2:00 PM on Saturday, with a special Happy Hour from 4:30 PM to 6:00 PM on Thursday and Friday.   Over 390 companies will be displaying their products and services this year!

If you’re planning to exhibit at the Texas Dental Association/Texas Meeting, get a fast quote on Henry B. Gonzalez Convention Center Technology and Computer Rentals by visiting our website at http://www.TechTravelAgent.com or calling toll-free 877-422-1907 to speak to your Tech Travel Agent today.

*TechTravelAgent.com is not affiliated with or in any way authorized by the Henry B. Gonzalez Convention Center or the Texas Dental Association/Texas Meeting. TechTravelAgent.com is an independent nationwide technology rental provider and this page in no way implies exclusivity of our services at Henry B. Gonzalez Convention Center or Texas Dental Association/Texas Meeting.